When it comes to health and safety information, effective communication is key to saving time, money and lives! Or is that an overreaction? Today we’ll look at the importance of communication and keeping records.
The flow of information to staff, suppliers and clients is essential to good management, without this the job will not succeed and inevitably come to a stop at the worst possible time.
Without keeping your clients up to date you run the risk of accidents happening or other contractors getting in each other’s way and the job being delayed causing additional cost.
Communicating with your staff:-
Some of these types of health and safety information passed to your employees should be:
- Risk assessment of all tasks.
- Method statements for carrying out tasks, this should cover the whole procedure from the arrival & offloading of materials to the completion of the task and cleaning of the working area.
- Supply of drawings and sketches for tasks.
- Ensuring correct equipment is available to carry out the works safety.
- Supply of all PPE.
Communicating with your suppliers:-
Information to suppliers is just as important, your suppliers are key to making sure you complete your scheduled works. Without communication to your suppliers you not only cost yourself time and money but also your client. Good communication to your suppliers should include:
- Supplier/Sub-contractor is capable of carrying out tasks safety and to the correct specification.
- Agree specification, materials and ensure documentation (Steve can we make this a link to the relevant web page) is available as required.
- Agree payment terms.
As well as those mentioned above its also important and vital to continually communicate with your staff on the job in the form of Tool box talks, these need to be regular and site specific such as risks or new procedures.
Communicating with your client:-
Information supplied to your clients should be the most important bit of communicating you do. Your client is the one who gave you the work and is the one who pays once the work is done.
Regular and detail information is a must not only for safety reasons but also to comply by their instructions, job details and specification change weekly and it’s not uncommon for drawings to be revised, without regular contact, works could be carried out to old specs costing you a loss of time and money.
Communication with your clients should be by means of:
- Regular meetings, this is important as to keep them update as to where you’re up to on the job and make sure everyone is kept in the loop.
- Copies of ALL relevant documentation and any amendments to task sheets, progress and drawings.
- Cost implications due to modifications etc, it’s always worth discussing these before works start. Some companies like to use day sheets, others will want to add any extras to the total job price.
All of the above clearly show that communication of health and safety information is key to a job being successful and being completed without problems, it also answers the question we initially asked with a resounding YES! It’s important to record and log throughout, whether the works are workshop based or site based.
For more information on documentation or our all inclusive Health & Safety packages then contact Ambercroft today.